AEO Framework v2 FAQ's

 

  1. When is the transition happening?
  2. What has changed in the new version?
  3. We are already an AEO. What will the impact be on us?
  4. We are undergoing or preparing for assessment at the moment. What will change for us?
  5. We are already delivering work as an AEO, what will this mean to our contract?
  6. What will the impact be on tendering for work?
  7. What will the impact be on delivering work as an AEO?
  8. What if I have questions?

 

1.    When is the transition happening?

The AEO Framework v2.0 will be effective from 1 January 2015. From this date the new framework will be in force and the current framework (v1.0) will be withdrawn.

If you would like to know more please contact your Authorisation Facilitator.

2.    What has changed in the new version?

The new version of the AEO Framework has removed various inconsistencies within the documentation and has introduced greater clarity on the requirements. In addition to this, it has also introduced a new Engineering Services Scoping Matrix now (Engineering Services Matrix) that has been adjusted to take into account lessons that we have learnt over the last year.

There has been no change to the rating methodology and so there will be no impact on current or future AEO ratings.

Overall the new framework is easier to understand and use, the new scoping matrix has already been introduced to recent applicants.

The key areas of change in the AEO Framework are:

TS10502:2013 AEO Authorisation Requirements

  • AEO requirements have been mapped to ISO 9001
  • Similar AEO requirements have been merged
  • New requirements have been added for Human Factors, Environmental, Noise and Vibration
  • The entire list of requirements has been re-arranged to provide a more practical structure
  • Configuration management requirements have been re-worked
  • Competence management section requirements have been re-arranged and simplified
  • Guiding notes have been updated for various sections

TS10501:2013 AEO Guide to Authorisation

  • References to the AEO Quick Assessment have been removed as it is not used
  • Authorisation process description has been updated
  • Asset Lifecycle definition has been added
  • Various editorial and reference updates

TS 10500:2103 AEO Authorisation Governance Framework

  • The Range of Engineering Disciplines section has been deleted and referenced out to the Engineering Services Matrix
  • Asset Lifecycle definition has been added
  • Authorisation process description has been updated
  • New references to TfNSW, ASA standards and International standards has been added
  • Various editorial and reference updates

TS 10510 AEO Engineering Services Scoping Matrix:

  • TfNSW asset lifecycle phases have been added
  • Specialist engineering disciplines have been reviewed and updated
  • A section for engineering services to be provided as standalone services has been expanded with a number of new services including 'Multi-Discipline Engineering Management'
  • Definitions for "A", "P/A" added and the pure "P" option has been removed
  • Separate worksheet with definitions for all listed disciplines and lifecycle activities has been added
  • Other minor changes have been made

3.    We are already an AEO. What will the impact be on us?

We aim to minimise any impact to AEOs and have mapped all current AEO scopes to the new Engineering Services Matrix. Current AEOs will receive a new Engineering Services Matrix through your Authorisation Facilitator who will be available to take you through it and clarify any questions. We expect TfNSW procurement to use the new matrix for new tenders from late 2014 and they have updated their documentation accordingly.

We have established rules for this mapping between the current and new version of the Engineering Services Matrix. Your facilitator will be able to work with you and the ASA SMEs to confirm this result. 

Please note the new Engineering Services Matrix includes some new services you might want to consider for your own authorisation scope. 

4.    We are undergoing or preparing for assessment at the moment. What will change for us?

Your Authorisation Facilitator has been preparing you for the new framework and assessments for new applicants will be managed under it. If you have begun using the current framework documents, your organisation will be transitioned in the same way as a current AEO.

5.    We are already delivering work as an AEO, what will this mean to our contract?

You should continue work as normal. If you are already contractually engaged as an AEO or under a Contract-limited Authorisation (previously 'Project Authorisation') then the conditions will remain the same. 

6.    What will the impact be on tendering for work?

There will be no change to the tender process however there will be adjustment to the documentation to make the model more efficient and cater for existing AEOs. The Contract Limited Authorisation (previously 'Project Authorisation') process will still be in operation, although it will begin to be phased out from early next year.

There will be no changes to the AEO compliance requirements as they are not part of the tendering process.

7.    What will the impact be on delivering work as an AEO?

The AEO status will continue to be activated via a contractual arrangement and you will continue to deliver your work as you have done to date under the model.

8.    What if I have questions?

Contact your Authorisation Facilitator, who will be able to take you through the new framework and answer any of your questions.