AEO Framework v3 FAQ's

 
  1. What has changed?
  2. We are already an AEO. What will the impact be on us?
  3. We are undergoing assessment. What will change for us?
  4. We are preparing for assessment at the moment. What will change for us?
  5. If I am interested in becoming an AEO, should I wait for the new framework deployment?
  6. We are already delivering work as an AEO. What will be the impact? What will this mean to our contract?
  7. What will the impact be on tendering for work?
  8. When is the transition happening?
  9. What if I have questions?

 

1.    What has changed?

The key areas of change in the AEO Framework are:

T MU MD 00009 ST AEO Authorisation Requirements (v3.0):

  • Similar AEO requirements have been merged, so that 65 AEO requirements grouped in five areas has now been consolidated into 33 requirements
  • The requirements have been arranged to reflect the new Engineering Management Capability Areas (EMCA)
  • Guiding notes have been updated to provide greater clarity and examples of typical expected evidence

T MU MD 00009 F1 AEO Engineering Services Matrix (v3.0):

  • TfNSW asset lifecycle phases have been updated
  • Asset lifecycle activities have been updated
  • Specialist engineering disciplines have been updated. 'Managing Building Works' discipline is merged with the 'Engineering Management' discipline entry in the matrix that is now used to scope ALL engineering management service offerings.
  • The section for engineering services to be provided as standalone services has been re-aligned in four groups. Options for each group have been provided in the T MU MD 00009 SP AEO Authorisation Model (v1.0) document
  • "A" and "P/A" options has been replaced with one single 'X' options with Notes section to be used for details
  • Definitions for all listed disciplines and lifecycle activities have been enhanced and moved into the separate document

T MU MD 00008 GU AEO Guide to Authorisation (v2.0) and T MU MD 00007 ST AEO Authorisation Governance Framework (v2.0) have been merged into the T MU MD 00009 SP AEO Authorisation Model (v1.0) as follows:

  • The authorisation process description has been updated
  • The authorisation assessment process has been changed to focus more on applicant's self-assessment
  • Asset lifecycle and engineering discipline definitions have been enhanced with more details and typical activities undertaken in them

Published AEO authorisation toolkits:

The published AEO authorisation toolkits have been updated to align with the AEO Framework v3.0.

2.    We are already an AEO. What will the impact be on us?

The current AEO services matrices will be re-published using the new template. This has no impact on the scope of authorisation. Your Authorisation Facilitator will work with you to ensure the updated version is correct before it is published. We are working with procurement groups across the Transport cluster to look at a common date to transition to the new matrix.

Surveillance audits will be using the updated set of AEO requirements to transition you. Mapping of the current AEO requirements to the new ones has been done to minimise impacts and to make the transition as seamless as possible.

AEOs currently undergoing scope expansion are not impacted.

3.    We are undergoing assessment. What will change for us?

AEO applicants currently being assessed and existing AEOs that are undergoing scope expansions are not impacted and will continue using the existing tools and templates. Their final services matrices will be mapped to the new template at the assessment completion. 

4.    We are preparing for assessment at the moment. What will change for us?

You will receive the ASA standard communication email with details that are relevant to your situation and your Authorisation Facilitator will help you to get the most from the new AEO Framework guides and tools to help in your preparation for assessment.

The list of organisations preparing for assessment that is published on List of Authorised Engineering Organisations (AEOs) will be re-named to the list of organisations that are pre-qualified, ready for assessment, and will include AEO applicants who have successfully completed the self-assessment and acknowledged by the ASA as ready for assessment.

5.    If I am interested in becoming an AEO, should I wait for the new framework deployment?

You do not need to wait. New applicants inquiring about the AEO authorisation process will be introduced to version 3.0. The changes will be part of our standard briefing and preparation processes.

6.    We are already delivering work as an AEO. What will be the impact? What will this mean to our contract?

There is no impact; you should continue work as normal. 

7.    What will the impact be on tendering for work?

There will be no changes to the need for AEO compliance in the procurement process. The ASA is working with procurement groups across the Transport cluster to help transition to the new AEO matrix.

8.    When is the transition happening?

The transition is underway and will be completed by June 2017.

If you would like to know more please contact the Authorisation & Audit team.

9.    What if I have questions?

Contact your Authorisation Facilitator, who will be able to take you through the new framework and answer any of your questions.

Additional communication will come from ASA Industry Engagement over the coming months.